1. Condominium Manager

Join ApexPartners Management Services. Join a team dedicated to community excellence and professional growth.

At ApexPartners Management Services, our success is driven by talented professionals who work together to create thriving communities. We are committed to fostering a supportive workplace that offers professional growth, competitive benefits, and opportunities to make a meaningful impact.

As part of our team, you will contribute to maintaining excellence in condominium management while helping build communities for today and the future.

Position Overview

The Condominium Manager is responsible for the day-to-day operation, maintenance, and administration of a condominium community. This role oversees financial management, vendor and contractor relations, building operations, and resident and board communications.

Key Responsibilities

• Prepare and manage annual budgets and financial reporting.
• Oversee contracts, tenders, and contractor performance.
• Coordinate reserve fund and capital projects, ensuring timely and cost-effective completion.
• Manage resident communications, records, and property management systems.
• Review security reports and address operational concerns.
• Maintain owner and resident information databases.
• Coordinate trades, maintenance activities, and required approvals.
• Support board meetings, resident meetings, and AGMs.
• Enforce condominium bylaws, policies, and rules.
• Supervise site staff and ensure efficient building operations.

Qualifications

• 3 to 5 years of condominium property management experience.
• University degree in Business Administration, Real Estate preferred.
• CMRAO Limited Licence required; General Licence preferred.
• Strong knowledge of condominium legislation and regulations.
• Excellent communication, negotiation, and problem-solving skills.
• Ability to thrive in a fast-paced, multi-tasking environment.

2. Site Administrator

Join ApexPartners Management Services and help create exceptional community experiences.

At ApexPartners Management Services, we know that great communities start with great people. We're looking for a proactive, service-oriented Site Administrator who thrives on helping others, staying organized, and keeping operations running smoothly.

As the face of the property, you'll play a vital role in creating positive resident experiences, supporting condominium operations, and partnering with boards, vendors, and property management teams to ensure the community operates seamlessly.

What You'll Do

Deliver Outstanding Resident Service

• Act as the primary point of contact for residents, board members, contractors, and vendors.
• Respond to inquiries with professionalism and a customer-first mindset.
• Coordinate amenity bookings and maintain resident, access, and building records.

Keep Operations Running Smoothly

• Manage correspondence, incoming mail, office supplies, and administrative records.
• Prepare notices, communications, and documentation under the guidance of the Condominium Manager.
• Support daily administrative functions that keep the property organized and efficient.

Support Financial Processes

• Process owner payments and maintain accurate records.
• Assist with arrears tracking and communications.
• Prepare purchase orders, invoice coding, cheque requisitions, and vendor payments.

Assist with Compliance & Governance

• Support the preparation of legal and regulatory documents, including status certificates and lien notices.
• Help coordinate Board Meetings, Annual General Meetings, and resident events, including meeting setup and attendee registration.

What You'll Bring

• Strong customer service and relationship-building skills.
• Excellent communication and organizational abilities.
• Exceptional attention to detail and accuracy.
• Ability to manage competing priorities in a fast-paced environment.
• A positive, adaptable, and solutions-focused attitude.
• Initiative, accountability, and a passion for delivering excellent service.